» Employee ‘on the road’ purchases make sales tax compliance trickier

Employee ‘on the road’ purchases make sales tax compliance trickier

February 6, 2009 by Carol Katarsky
Posted in: Best practices, In this week's e-newsletter, Internal controls, Latest news & views, Sales and use tax, T&E, Tax compliance

Be extra vigilant if traveling employees ever buy work-related items on the road and get reimbursed via their expense reports. Just like any other purchase your company makes, you’ll need to confirm that appropriate sales and use taxes have been accrued and paid.

But it’s unlikely any of your road warriors are thinking about interstate tax issues when they submit their reimbursement paperwork.

Make it part of your process to flag any “non-travel” purchases you see on expense reports or corporate travel cards. The biggest red flag you want to look for: any items that were purchased out-of-state and brought back to your state to be used by the employee or someone else at your company.

Meals, taxi fares, hotel stays and any other products or services that are meant to be bought and used “on-site” by the traveler are usually safe since the vendor includes any relevant taxes in the transaction.

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