» Sneaky travel costs could hurt your T&E procedures

Sneaky travel costs could hurt your T&E procedures

May 15, 2008 by Carol Katarsky
Posted in: Best practices, Fraud prevention, Hiring & training staff, In this week's e-newsletter, Internal controls, Latest news & views

All those “extra” fees airlines are dumping on business travelers could have a serious effect on your bottom line — and your ability to comply with certain IRS regs. Travelers are being charged additional fees at the airport for everything from checking a second bag to landing an aisle seat.

Not only is it a nasty surprise (the fees often aren’t clearly disclosed when travelers book the tickets) it can be a paperwork nightmare if your travelers don’t get proper documentation for the expense.

They may also assume your company will foot the bill for certain perks you have no intention of covering.

To head off problems, ask upper management to clarify what the company will, or won’t, reimburse for. And make sure travelers know what kind of receipts or documentation you expect them to get.

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